Medical Transcription Services
Clear, Accurate Documentation for Healthcare Providers Across the USA
Every patient interaction matters — and so does every word recorded afterward. At Halo Practice Solutions, we provide medical transcription services that help healthcare professionals turn their voice-recorded notes into accurate, organized, and reliable medical documents. Our goal is simple: make documentation easier, faster, and worry-free so you can stay focused on patient care without getting buried in charting. With a team familiar with medical language, specialty-specific terminology, and compliance standards, we handle your documentation the way you would — with care, precision, and full attention to detail.
What is Medical Transcription Services?
In the healthcare industry, precision and timeliness in documentation are critical—not only for clinical continuity but also for compliance, billing, and patient safety. At Halo Practice Solutions, we provide professional Medical Transcription Services that transform your dictated notes into clear, comprehensive, and accurate medical reports—efficiently and securely.
Whether you’re a busy physician, a group practice, or a hospital system, our medical transcription solutions are designed to streamline your documentation process so you can focus further on providing high-quality care & less on paperwork.
What Are Medical Transcription Services?
Medical transcription services involve the process of converting voice-recorded clinical notes into written, formatted medical documents. Healthcare providers dictate patient information, diagnoses, treatment plans, and follow-up instructions using a recording device or software. The contents of these recordings are then transcribed by certified medical transcriptionists ensuring that every piece of information is recorded accurately as well as in accordance with the medical documentation standards.
Whether it is simple operative reports or SOAP notes, discharge summary or referral letters, the role of medical transcription is instrumental in ensuring up-to-date patient records.
Why Choose Halo’s Medical Transcription Services?
We understand how important prompt documentation is in the medical field. Our routine turnaround time is between 12 and 24 hours, depending on the volume and complexity of the work. For emergency situations, we also provide rush service to accommodate your needs as quickly as possible.
Accuracy You Can Rely On
Our transcriptionists are experienced in medical terminology across various specialties including internal medicine, orthopedics, cardiology, radiology, psychiatry, and more. Each report is carefully reviewed and quality-checked to ensure it meets clinical and legal standards. We maintain over 99% accuracy—so you can trust your records are complete, clear, and correct.
Fast Turnaround Time
We understand how important prompt documentation is in the medical field. Our routine turnaround time is between 12 and 24 hours, depending on the volume and complexity of the work. For emergency situations, we also provide rush service to accommodate your needs as quickly as possible.
HIPAA-Compliant and Secure
Security and patient confidentiality are at the heart of what we do. All of our medical transcription services are HIPAA-compliant. Our personnel is very rigorous when it comes to their method of handling data, and our transcription platform will use cryptographic channels to transmit and store safely your audio and text files.
Low Cost Solutions
Internal transcription staff may be costly and time consuming. With Halo, you have access to skilled transcription experts without the burden of recruitment, training, or employee benefits. We offer flexible pricing models so you pay only for what you need.
Tailored to Your Workflow
Our services are tailored to your workflow, format and personal EHR systems. The offerings are compatible, can be easily accommodated with options at hand including digital dictation, smart phone apps and hand-held recorder. In case you need to save even more time, our staff can upload transcribed documents into your EHR as well.
How It Works:
Records
Physicians dictate patient details during or after appointments and uploads the voices files on Dropbox.
Transcribe
Our expert transcriptionists convert the audio file into a detailed, accurate text document with precision.
Transcribe
Review & Approval
Physicians review the transcriptions for accuracy and approve them, ensuring high-quality and reliable records.
Integrate
The approved transcripts are seamlessly integrated into your EHR system, keeping patient records up-to-date and accessible.
Why Transcription Still Matters Today
01
Misinterpret medical terms
02
Produce fragments or missing details
03
Require constant editing
04
Slow down providers
Service Models & Pricing Options
Every practice has different needs, so we offer flexible service models.
On-Demand Transcription
Submit files whenever needed — perfect for clinics with unpredictable volumes.
Monthly Subscription Model
Ideal for steady or high-volume practices. Includes: ● Predictable monthly costs ● Priority turnaround ● Dedicated support ● Custom formatting
Empower Your Practice with Accurate Documentation
Accurate medical records not only improve patient care, but they protect your practice from legal liability and billing errors as well. At Halo Practice Solutions, our vision is to provide transcription services that bring you peace of mind and enable you to regain the time that could otherwise be spent doing what’s truly important—caring for your patients.
Let Halo Handle Your Transcription Needs
Accurate medical records reduce liability, support billing accuracy, and strengthen continuity of care. Halo Practice Solutions helps you keep documentation simple, secure, and reliable so you can stay focused on what matters most — caring for patients. If you’re ready to simplify your workflow, we’re here to help.
Get in touch
Frequently Asked Questions
What audio formats do you accept?
We accept MP3, WAV, DSS, and most common recording formats
Can you upload notes directly into our EHR?
Yes, we can upload transcripts directly into your EHR to make charting easier.
Are your services HIPAA-compliant?
Absolutely. All data is handled through secure, encrypted systems that comply fully with HIPAA regulations
Do you support multiple specialties?
Yes. Our team handles documentation for over a dozen medical and surgical specialties.